11 Simple and effective ways to reduce PowerPoint file size

PowerPoint presentation files often contain many images, videos, and charts, resulting in large sizes and slowing down performance. If you’re having trouble sending files due to exceeding size limits, refer to the 11 effective ways below to reduce PowerPoint file size.

Guide to applying in Microsoft PowerPoint 2016

Convert format to PPTX

The PPTX format is a compressed ZIP file, which helps reduce file size. To convert:

• File > Info > Convert > Change format.

Compress all images in the file

Reduce image size by compressing:

• File > Save As > Tools > Compress Picture.

Insert images instead of copying

Use the insert image from file feature instead of copying and pasting. This helps reduce size by using the compressed JPG format instead of BMP or PNG.

Edit images before inserting

Use specialized image editing software like Photoshop before inserting into PowerPoint. If editing in PowerPoint, set it up to remove excess data.

Link to a video instead of inserting it

Instead of inserting a video into PowerPoint, use a link:

• Insert > Link > Chọn file > OK.

Turn off AutoRecover feature

Turn off AutoRecover if not necessary; this helps reduce file size:

• File > More > Options > Save > Uncheck the option Save AutoRecover information every… minutes.

Turn off font embedding mode

Turn off font embedding feature to reduce file size:

• File > Options > Save > Uncheck the option Embed fonts in the file.

Turn off the option to save thumbnail images

Turning off the thumbnail image saving feature will help reduce size:

• File > Info > Properties > Advanced Properties > Summary > Uncheck Save preview picture.

Copy slide to a new presentation

Copy content to a new presentation to eliminate unnecessary information and reduce size.

Remove personal information

Removing personal information helps save space:

• File > Info > Check for Issues > Inspect Document > Inspect > Select Remove All.

Extract the PowerPoint file

Although not always effective, you can extract a PPTX file to reduce size, but make sure to back up before doing so.

Conclusion

Above are 11 simple ways to reduce the size of PowerPoint files. I hope these tips will help you create lightweight presentations that are easy to send. Thank you for following the article, and see you in the next ones!